1. 【Philosophy of Personal Information Protection】

   Ultimatrust Corporation (hereinafter referred to as "the Company") is in the business of developing and selling AI analysis systems for surveillance camera images and providing cloud services for these systems. We recognize that it is our important social responsibility to protect the personal information we obtain from our customers and business partners through our business activities, as well as the personal information of our employees, and have established this policy to ensure that it is strictly observed.

2. 【Policy】

   1. We will acquire, use, and provide personal information within the scope of the specified purpose of use. We will take measures to ensure that personal information will not be handled beyond the scope necessary to achieve the specified purpose of use. Specifically, we will inform our employees of the purposes for which personal information will be used, and if it becomes necessary to use personal information for a new purpose, we will do so only after obtaining consent.
   2. We will comply with laws and regulations regarding the handling of personal information, guidelines set by the government, and other standards, and will acquire, use, and provide personal information in a legal and appropriate manner.
   3. We will take measures to prevent and correct the leakage, loss, or damage of personal information. We will establish rules for safety management measures and thoroughly educate our employees.
   4. We will strive to respond to complaints and consultations regarding the handling of personal information in an appropriate and prompt manner.
   5. We will continuously improve our personal information protection management system by conducting regular reviews and inspections on an ongoing basis. Any non-conformities found will be promptly corrected and preventive measures will be taken to address weaknesses.

   Date of enactment　　　2021/4/22
   
   Ultimatrust Corporation
   Iwao Ozawa, President and Representative Director
   
   Inquiries, complaints, and consultations regarding the Personal Information Protection Policy are accepted at the following contact point.
   
   Personal Information Consultation Desk
   Contact person: PMS Secretariat
   Address: YK Surugadai Building 8F, 1-7-10 Surugadai, Kanda, Chiyoda-ku, Tokyo 101-0062, Japan
   TEL：03-5315-4065
   FAX：03-5315-4402
   eMail：yamamoto@ultimatrust.co.jp
   Personal Information Protection Manager Masayo Yamamoto, Executive Officer, Corporate Planning
   

1. Purpose of use of personal information such as surveillance camera images received from contractors

   We will use the information only within the scope of the purpose of performing the entrusted work (surveillance camera image AI analysis cloud service).

2. Purposes of use of personal information obtained through provision to third parties

   1. We will use the skill information, etc. of our partner company employees for the following purposes.
      1. 1. Reviewing whether or not to outsource
         2. Management of entry and exit from our facilities
   2. We will use information on applicants provided by Hello Work, recruitment agencies, employment websites, etc. for the following purposes
      1. 1. Employment screening
         2. Contact regarding employment selection

3. Matters to be made known concerning retained personal data

   1. Name of the organization

      Ultimatrust Corporation

   2. Title, affiliation and contact information of the personal information protection manager

      This information will be provided at the end of this document.

   3. Purpose of use of retained personal data
      1. 1. Personal information of customers and business partners

            To carry out contracts and transactions

         2. Purpose of use of retained personal data

            To reply to inquiries and provide related materials

         3. Personal information of subscribers to our "AI Shot" and other EC sites

            To carry out contractual work, settle fees, and make related contacts

         4. Personal information of our employees

            To perform employment management, labor management, salary payment, welfare, tax processing, social insurance procedures, and other official procedures

   4. Contact for complaints regarding the handling of retained personal data

      "Personal Information Consultation Desk" (listed at the end of the document)

   5. Procedures for responding to requests for disclosure, etc.
      1. 1. Contact for requests for disclosure, etc.

            "Personal Information Consultation Service" (listed at the end of the document)

         2. Form of document to be submitted for Request for Disclosure, etc. and other methods of Request for Disclosure, etc.

            Please download and print the "Request Form for Disclosure of Personal Information, etc.", fill it out, and mail it to the "Personal Information Consultation Desk". If it is difficult to obtain the "Request Form for Disclosure of Personal Information, etc.", please contact the "Personal Information Consultation Desk". We will send you a "Request for Disclosure of Personal Information" form as soon as possible.

         3. Method of confirming the identity of the person in question or his/her representative
            1. When the request is made by the person in question

               We will contact you later by phone to confirm your identity, so there is no need to do so at the time of your request. If we are unable to confirm your identity sufficiently by telephone, we may ask you to submit a copy of an official certificate.

            2. In the case of a request by a representative
               1. In the case of a person with parental authority or a guardian of a minor
                  • A copy of the person's family register
                  • A copy of the proxy's official certificate
               2. In the case of an adult guardian
                  • A copy of the official certificate of the person in question
                  • Certificate of registered matters of guardianship
                  • A copy of the proxy's official certificate
               3. In the case of a proxy with a letter of attorney
                  • A copy of the power of attorney and seal registration certificate from the principal
                  • A copy of the proxy's official certificate
         4. Fee for notification of purpose of use or request for disclosure

            When requesting notification of purpose of use or disclosure, please enclose 1,000 yen in postage stamps as a handling fee.

Personal Information Consultation Desk
Contact Person: PMS Office
Address: YK Surugadai Bldg. 8F, 1-7-10 Surugadai, Kanda, Chiyoda-ku, Tokyo 101-0062, Japan
TEL: 03-5315-4065
FAX: 03-5315-4402
eMail：info@ultimatrust.co.jp
Masayo Yamamoto, Corporate Officer, Corporate Planning, Personal Information Protection Manager

Ultimtatrust Corporation (hereinafter referred to as the "Company") (hereinafter referred to as the "Company") complies with the Act on the Protection of Personal Information (hereinafter referred to as the "Personal Information Protection Act"). In addition to complying with the Act on the Protection of Personal Information (hereinafter referred to as the "Personal Information Protection Act"), Ultimatrust Corporation (hereinafter referred to as the "Company") has established the following privacy policy (hereinafter referred to as the "Policy") for the appropriate handling and protection of personal information. (hereinafter referred to as the "Policy") for the appropriate handling and protection of personal information.

1. Definition of Personal Information

   For the purpose of this policy, personal information is defined as information about a living individual that can be used to identify a specific individual by name, date of birth, or other description contained in the information (including information that can be easily collated with other information to identify a specific individual). The term "personal information" refers to information that includes a description, etc. that can be used to identify a specific individual (including information that can be easily cross-referenced with other information to thereby identify a specific individual) or a personal identification code as defined in the Personal Information Protection Law.

2. Purpose of use of personal information

   1. The Company will use personal information for the following purposes.
      1. Personal information of customers
         1. Provision of our services
         2. To contact you in connection with the provision of our services, and to distribute and send you various notices, etc.
         3. To respond to requests, inquiries, complaints, etc. from customers
         4. Creating and updating transaction records with customers.
         5. Reference for improvement of our services and development of new services, etc.
         6. Creation of statistical data in a format that does not allow for personal identification
         7. Distribution and display of advertisements by our company or third parties
         8. Use for marketing and sales promotion activities
         9. Other uses related or incidental to the above ① through ⑧
      2. Personal information of persons who apply for our jobs (hereinafter referred to as "applicants") Personal Information of Applicants
         1. Provision of information, communication, and notification to applicants
         2. Determination of success or failure in employment selection
         3. Creation and update of company records
         4. Internal processing of the personal information of the recruited person as an employee
         5. Reference for business improvement, improvement of our services, development of new services, etc.
         6. Creation of statistical data in a format that does not allow for personal identification.
         7. Other uses related to or incidental to the above uses ① through ⑥.
   2. The Company may change the purpose of use of personal information described in (1) above to the extent that it is reasonably recognized to have a reasonable relationship with the purpose of use of personal information described in (1) above. In this case, the Company shall promptly notify the person of the purpose of use of the personal information after the change or make it public.
   3. The Company will not handle personal information beyond the scope necessary to achieve the purposes of use described in (1) and (2) above. However, this shall not apply in cases where the Company has obtained the prior consent of the individual concerned or in cases where any of the following items apply
      1. 1. When required by law
         2. When it is necessary for the protection of the life, body, or property of an individual and it is difficult to obtain the consent of the individual
         3. When it is particularly necessary to improve public health or promote the sound growth of children, and it is difficult to obtain the consent of the individual
         4. When it is necessary to cooperate with a national agency, a local government, or a person or organization entrusted by either of the foregoing in executing affairs prescribed by laws and regulations, and obtaining the consent of the individual is likely to impede the execution of such affairs.

3. Definition of personal information

   The Company shall acquire personal information based on appropriate means, and shall not acquire personal information through deception or other wrongful means.

4. Safety management of personal information

   1. The Company shall endeavor to keep personal data accurate and meticulous to the extent necessary to achieve the purpose of use.
   2. The Company shall take necessary and appropriate measures to prevent the leakage, loss, or damage of personal information handled by the Company and to otherwise safely manage personal information.
   3. When the Company allows its employees to handle personal information, the Company shall exercise necessary and appropriate supervision over such employees to ensure the safe management of such personal information.
   4. In the event that the Company entrusts all or part of the handling of personal information to a third party, the Company shall exercise necessary and appropriate supervision over the entrusted party to ensure the safe management of the relevant personal information.

5. Provision of personal information to third parties

   The Company will not provide personal information to a third party (hereinafter referred to as "provision to a third party") without the prior consent of the person in question, except in cases where disclosure is permitted under the Personal Information Protection Law or other laws and regulations. (hereinafter referred to as "provision to third parties") without the prior consent of the individual. However, the following cases do not fall under the category of provision to a third party

   1. When the handling of personal information is entrusted in whole or in part within the scope necessary to achieve the purpose of use by the Company
   2. When personal information is provided in connection with the succession of a business due to a merger or other reasons.
   3. When personal information is used jointly in accordance with the provisions of the Personal Information Protection Law.

6. Disclosure of personal information

   When we are requested to disclose personal information by the person in question in accordance with the provisions of the Personal Information Protection Law, we will disclose such information to the person in question without delay (if the personal information in question does not exist, we will notify the person to that effect). (If the personal information in question does not exist, we will notify you to that effect. (If the personal information does not exist, we will notify you to that effect.) However, this does not apply in cases where we are not obligated to disclose the information under the Personal Information Protection Law or other laws and regulations.

7. Correction, etc. of personal information

   If the person in question requests the correction, addition, or deletion of his/her personal information (hereinafter referred to as "correction, etc.") in accordance with the provisions of the Personal Information Protection Law on the grounds that the personal information is not true, the Company will correct, add, or delete the content of the personal information. (If the Company decides not to make the correction, etc., it will notify the person of that fact without delay. The Company shall not make any amendments to personal information. (If we decide not to make a correction, we will notify the person without delay.

8. Suspension of use of personal information

   The Company will not accept any request from an individual to stop using or erase his/her personal information (hereinafter referred to as "stop of use, etc." in this article) based on the provisions of the Personal Information Protection Law, on the grounds that the personal information is being handled beyond the scope of the purpose of use announced in advance, or that the information was acquired through deception or other wrongful means. (If the Company decides not to use the personal information, it will notify the person of the decision without delay. (2) The Company shall not use personal information for any other purpose. However, this shall not apply in cases where the Company is not obligated to suspend the use of personal information under the Personal Information Protection Law or other laws and regulations.

9. Use of Cookies, etc.

   The Company may acquire and use information that cannot be used to identify specific individuals, such as cookies, URLs accessed, and behavioral history such as reference order, for the purpose of contributing to the improvement of the Company's services.

10. Contact for inquiries

    For requests for disclosure, etc., opinions, questions, complaints, and other inquiries regarding the handling of personal information, please contact the following
    Kanda Surugadai, Chiyoda-ku, Tokyo 101-0062, Japan
    YK Surugadai Building 8F, 1-7-10 Kanda Surugadai, Chiyoda-ku, Tokyo
    Ultimatrust Corporation, Personal Information Manager
    E-mail address: soumu@ultimatrust.co.jp

11. Changes to this Policy

    Ultimatrust may change this policy from time to time as necessary in order to review and continually improve its handling of personal information. If we change this policy, we will notify you by publishing it on our website. However, in the case of a change in the content of this policy that requires the consent of the person in question under the law, the consent of the person in question shall be obtained in a manner prescribed by the Company.

Ultimatrust Corporation (hereinafter referred to as "the Company") is a company that provides security systems that protect human life, body, and property. Ultimatrust Corporation (hereinafter referred to as "the Company") is committed to providing appropriate services, contributing to public safety measures, and fulfilling its social responsibility as a corporation, with a sense of pride and awareness as a person in charge of security systems that protect human life, body, and property. In order to fulfill our social responsibility as a corporation, we will make the following basic policies to eliminate organized crime groups, organized crime group members, quasi-organized crime group members, organized crime group-related companies, general meeting of shareholders, social movement advocates, politically active advocates, special intelligence violence groups, and other groups or individuals that pursue economic profits by using violence, power, and fraudulent methods (hereinafter referred to as "antisocial forces"). (hereinafter referred to as "antisocial forces").

We will establish a clear basis in our code of ethics, internal rules, etc., and will not leave it to the person or department in charge to deal with antisocial forces, but will deal with antisocial forces as an organization as a whole, from the top management down, including the representative director.
The Company will ensure the safety of employees who deal with antisocial forces.
The Company will work to eliminate antisocial forces in cooperation with external specialized organizations such as the police, the National Center for the Elimination of Boryokudan, and lawyers.
The Company will not have any relationship with antisocial forces, including the provision of products and services and other business relationships.
The Company shall resolutely reject any unreasonable demands from antisocial forces.
The Company will take legal action, both civil and criminal, against unreasonable demands by antisocial forces.
Even in cases where unreasonable demands by antisocial forces are based on misconduct in business activities or misconduct of employees, we will respond transparently and will never engage in backroom deals to conceal the fact.
We will never provide funds to antisocial forces.